Spreadsheets hold the list. They don’t send the reminder, timestamp the confirmation or stop a job being marked done before the photos arrive. They stay cheap until an auditor, landlord or franchise brand asks who attended site 27 last Tuesday.
OpsChase sends the reminders, for jobs, shifts and service dates. Load your sites, your team and any contractors you use, and every reminder and proof upload is logged on the record.
Bring sites, staff and contractors across from CSV. Set templates with proof requirements. Raise the first real job during onboarding, not in a sandbox that disappears. The office sees what is open, while your team or your contractors confirm jobs and upload proof on mobile. Everyone works from the same record, so nobody rebuilds the story from old emails.
Keep spreadsheets for analysis if you like, but not as the record of what was done. Export audit packs from jobs when finance or compliance asks. Book a demo to compare a week of inbox follow-up with a week in OpsChase.
Nobody owns the clock
Email threads do not escalate themselves when a club opens tomorrow.
Proof is optional in practice
Without a system gate, “done” means someone said so, not that evidence exists.
Quotes by email skip the checks
Giving a job to a new business without checking insurance and licences asks for trouble on site.
- Can we phase sites in?
- Yes. Turn sites on as you load them. Reminders and proof rules apply per site from the day it goes live.
- What about jobs raised before OpsChase?
- Historical jobs can stay archived elsewhere. New work should run through OpsChase so follow-up and proof are consistent going forward.